QI in Action eBulletin #107: COVID-19 Vaccination Clinic Workflow and Mass Upload Tips & Tricks

May 07, 2021

In this Issue:

  • COVID-19 Vaccination Clinic Workflow and Mass Upload Tips & Tricks
  • Ontario Health Updates: Quality Standards (QS)
  • Recent Research Publications
  • Upcoming Webinars


COVID-19 Vaccination Clinic Workflow and Mass Upload Tips & Tricks

COVID-19 vaccination clinic workflow cover data & emr edition tips & tricks


As teams move from pilot COVID-19 vaccination clinics to mass vaccination clinics, drive-thru vaccination clinics and in-clinic vaccinations, we have put together a document geared towards the Super User, with some tips and tricks. Learning from the experience of Windsor FHT, Hamilton FHT, Upper Grand FHT, London FHT and many more we have summarized the key learnings for you!

OntarioMD continues to provide live and recorded series of webinars for the COVaxON system. In addition, it’s recommended to keep an eye on their website for any updates on End to End sessions, EMR Tools and Queries, Job Aids and much more!



COVID-19 vaccination mass client upload workflow



In collaboration with the QI in PC Council, we have put together a Mass Client Upload Workflow document with tips and tricks for data extraction, manipulation, and upload.

In addition, to these tips and tricks it is highly recommended to keep an eye on the OntarioMD and eHealth Centre of Excellence Community Portal for up-to-date queries to help identify patient lists for vaccinations.





Ontario Health Updates: Quality Standards (QS)

Recognizing World Asthma Day (May 5th)

Asthma is one of the most common chronic conditions in Canada. Two million Ontarians have asthma and an estimated 90% of them have uncontrolled asthma that could be improved by optimizing medication. It’s more important than ever for people with asthma to get the best treatments to prevent emergency room visits for asthma flare-up during the pandemic.

Ontario Health has also developed placemats based on the Asthma quality standards to support you and your patients living with asthma. The placemat is a quick-reference tool that concisely summarizes key information from the quality standard and can be used by primary care providers to facilitate patient-centered discussions. See the links below to access the asthma placemats:

EMR Resources for primary care providers
Ontario Health is making the QS placemats more accessible by supporting their use within electronic medical record (EMR) systems. They have developed EMR user guides to help you access the QS placemats in Accuro and Practice Solutions Suite EMR systems. A step-by-step guide to support OSCAR EMR users will be available soon.

OH encourages you to share these resources with your colleagues and networks. Please let them know how these resources are being used in the field and in your EMR systems. To share your feedback, please email qualitystandards@hqontario.ca.  

Research Publications

Upcoming Webinars:

In Case You Missed It: Check out eBulletin #106 or other back issues here!
Questions? Comments? Contact us at improve@afhto.ca.