The AFHTO 2012 Conference is being developed around a set of themes that, individually and in combination, “Demonstrating and Celebrating the Value of Family Health Teams.” Click here to see the themes and their descriptions.
Thank you to all of our Program Working Group members who have offered their time to develop the conference program! See who is serving on the working group for each theme.
We are still seeking AFHTO members willing to contribute to the conference planning.
If you would like to participate on a working group, please review the program themes and e-mail info@afhto.ca indicating your working group preferences. Role for Program Chair and Working Group for each theme:- Review presentation abstracts submitted for the assigned theme (collected by AFHTO staff).
- As needed, the group may recruit additional speakers or other related resources (e.g. facilitators, videos, interactive materials) to further develop the program for the assigned theme.
- Ideally, the program would fill six 45-minute time slots, however some programs may end up with fewer or more sessions.
- Review nominations for “Bright Light” awards (collected by AFHTO staff) in the assigned theme category and recommend recipients to the Awards Committee.
- Keep the AFHTO ED apprised of information needed to coordinate communications, logistics and to answer questions from AFHTO members and other attendees.
- Invitation to provide input on how the conference is to be evaluated.
- If there are any budget requirements (beyond the standard AV equipment supplied for each meeting room), this is to be discussed with the AFHTO ED in advance to be presented to the AFHTO Membership Committee for review and approval.
- Program Working Groups in place by: Apr. 27, 2012
- Deadline for presentation abstracts: May 25, 2012
- Deadline for “Bright Light” nominations: May 25, 2012
- Notification of acceptance for presentation: June 13, 2012
- Conference registration opens: late June
- Conference takes place (Toronto Hilton): Oct. 16-17, 2012
- “Bright Lights” awarded: Oct. 16, 2012
- Assist program chairs to recruit members for working groups
- Provide advice as needed to assist program chairs to develop program
- Coordinate communications with AFHTO members, key stakeholders, program chairs and presenters including:
- Calls for presentation submissions, nominees for awards, volunteers, donations, etc.
- Consolidating relevant presentation submissions for each program chair
- Promoting registrations
- Preparing and posting the detailed conference agenda, presentation abstracts and room assignments
- Collecting & consolidating responses for conference evaluation
- Ensure all logistics come together smoothly – including:
- Consolidating conference agenda and room assignments
- Coordination with hotel, confirmed speakers, AV supplier and conference registrants
- Keeping AFHTO website complete and up-to-date with information on the conference for potential and actual registrants, sponsors and exhibitors
- Assist Membership Committee and its Chair to provide effective oversight for the overall Conference and reporting to the AFHTO board, including collecting and compiling timely reports from program working groups
- Ensure all revenue is received and invoices are paid